Rotas, timesheets and payroll that finally line up

Pixel Edge Solutions builds and integrates workforce management systems for rota planning, timesheets, time and attendance, and payroll, so the hours people work flow through to pay without re-keying.

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Challenges we address

Problems we are brought in to fix

Rotas built in spreadsheets and shared as screenshots in group chats
Paper or emailed timesheets chased every week before payroll can run
Overtime, holiday and absence worked out by hand, with costly mistakes
Payroll, HR and finance holding different versions of who works where
No view of labour cost against budget until the month has closed

What we deliver

What this service includes

Rota and shift scheduling with availability, skills and shift swaps
Digital timesheets and time and attendance on mobile, web or clock-in devices
Absence, holiday and leave management with approval workflows
Payroll preparation and integration with your payroll provider
Pay rules, overtime and allowances configured once and applied every time
Labour cost reporting against budget and planned rota
Integration with Business Central, HR and finance systems
Custom workforce apps where off-the-shelf tools do not fit

How we work

How a Workforce Management project runs

Each stage ends with something you can review and sign off: a written scope, a working demo, test results or handover documentation.

Map

We document how rotas are planned, how time is recorded and approved, and every pay rule that payroll applies today, including the unwritten ones.

Configure

We set up or build the rota, timesheet and leave workflows, and connect them to payroll and finance so data is entered once.

Pilot

We run one team or site in parallel with the old process for a pay period, compare the results, and fix any differences before rolling out.

Run

We roll out to the remaining teams, train managers and staff, and support the first few pay runs closely.

Who we serve

Sectors we deliver this for

We adapt how we deliver Workforce Management to the regulation and systems common in each of these sectors.

Healthcare Retail & E-commerce Manufacturing Professional Services Public Sector

FAQ

Common questions about Workforce Management

Do you replace our payroll provider?

Usually not. We make sure approved hours, overtime and absence reach your payroll provider or payroll module accurately and on time, so payroll runs from clean data.

Can staff use their phones to clock in and see their rota?

Yes. Rotas, shift swaps, leave requests and timesheets can all be handled on mobile, with manager approval steps where you need them.

Can this connect to Dynamics 365 Business Central?

Yes. Labour costs, project time and payroll journals can post to Business Central, so finance sees workforce costs without a separate spreadsheet.

Talk to us about your project

Send a short description of what you need. We will come back with questions, a suggested first step and how we would approach it.

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